Kinds of documents found in the board policy manual
Using mobile devices
Adoption date vs. "Date Issued"
Sample policies and drafts
Who should I contact with a question not covered here?
A board policy manual contains up to four kinds of documents at any given code. Not every code will have every kind of document.
- LEGAL policies compile federal law, state law, and court decisions, providing the statutory context in which all other policies should be read.
- LOCAL policies reflect decisions made by your local school board.
- REGULATION documents are directives to district employees from the superintendent's office.
- EXHIBIT documents may contain forms, charts, and other kinds of supporting information.
Policy documents are delivered as PDF and Word (DOCX) files. How these files are displayed will depend on the configuration of your Web browser, operating system, and any other software you may be using to open documents.
Unless your Web browser or operating system includes a built-in application for viewing PDF and Word documents, you'll need to install a third-party application such as Adobe Reader (for PDFs) or Microsoft Word (for DOCX).
If you don't have Microsoft Office for viewing Word documents, there are other options. For users of Windows, Microsoft offers a free Word Viewer and Compatibility Pack for reading and printing Word documents. Both must be installed to read a Word 2007 (DOCX) file in the absence of Microsoft Office.
Other word processors may open Office documents, but the policy formatting might be displayed incorrectly.
Policy On Line has been tested with a variety of mobile devices and appears to work normally in most instances. Known exceptions are:
- Android. Opera Mobile appears to be the best browser for viewing Policy On Line on an Android device. In other browsers, sometimes a policy PDF does not open with a normal click. However, in other browsers tested you can still download and open the policy by long-pressing the PDF icon and selecting "Save Link" from the pop-up menu.
- Word documents. The Word documents available in Policy On Line contain advanced formatting that may not render well in a mobile context. For an exact image of a policy, use the PDF file instead.
There are four tools for navigating the online policy manual: search, browse the sections' tables of contents, browse the topic index, and go to a policy code directly.
To return to the home page just click anywhere in the header.
You can search through all the documents in your policy manual by typing a word or phrase into the search field and clicking the search button. Policy On Line will return a list of documents containing the word or phrase.
To search within a policy you are already viewing: press CTRL+F in Adobe Reader and Word.
This tool allows you to perform a second search within the first set of search results. Note that this filtering action doesn't encompass the full text of the policies found by the first search; rather, it operates only on the text that you can see in the table of search results. Because of this limitation, Filter within results is best used to narrow down the title, subtitle, and summary columns.
Advanced search lets you build a complex query and then filter the results according to what kind of document you want to see.
Complex queries can be built manually, too, by using the following syntax:
- Find exactly this phrase: "keyword1 keyword2"
- Find all of these words: (keyword1 AND keyword2 AND keyword3)
- Find any of these words: (keyword1 OR keyword2 OR keyword3)
- Find none of these words: -keyword1 -keyword2
This tool allows you to jump straight to a policy code: just type the code (for example, "DEC") and click the button. You will see a list of all the documents available at that code, along with a glossary explaining what each kind of document is.
The localized policy manual is divided into seven sections, except for the Education Service Center manual, which contains five. Click a section to see its table of contents.
The topic index is an alphabetically arranged index of the policy manual. Click a letter to view the topics beginning with that letter.
When looking at particular topics, you may notice that some codes are shown as hyperlinks while others are displayed in a faint gray font. The gray codes represent codes that exist in TASB's organization scheme but for which the district in question does not have a policy, regulation, or exhibit in TASB's files.
To look up the adoption date of a policy, contact the superintendent, president, chancellor, or executive director of the institution in question. The adoption date will be marked on the official copy of the policy manual maintained by that administrator, or it will be found in the board meeting minutes.
"Date Issued" is not an adoption date; it is a TASB record-keeping device.
For detailed information about editing a policy in Word using TASB standard styles and formatting, please log in to your Policy On Line administrator account via myTASB.
Membership in TASB Policy Service entitles a school district, community college, or education service center to personalized help from a dedicated policy consultant whose job includes researching and drafting sample policy language. To find the consultant assigned to you, please log in to your Policy On Line administrator account via myTASB.
Parents, students, and teachers/employees with questions about the language of a policy, regulation, or exhibit should contact their administrators.
Administrators seeking help with Policy On Line should call TASB Policy Service at 800-580-7529. Questions about policy language should be directed to your policy consultant. For technical help, ask for Policy On Line support or e-mail firstname.lastname@example.org.