Note: For purposes of this policy, the terms "gift" and "donation" have the same meaning.

Unsolicited Gifts

Authority to Accept

The Board delegates to the Superintendent the authority to accept unsolicited gifts on behalf of the District. However, any gift with a cost or market value of $10,000 or more, or any gift of real property, shall require Board approval.

Regardless of cost, donations of the following items shall be reviewed by the business services department and other departments as applicable.

  1. Computer and technology equipment;
  2. Contracted services;
  3. Equipment that requires additional electrical capacity or additional space; and
  4. Additions, removal, or modifications of any district facilities, structures, or grounds.

Once accepted, a gift becomes the sole property of the District.

Criteria for Acceptance

The District shall not accept any gift that would violate or conflict with policies of or actions by the Board or with federal or state law.

Before the Superintendent accepts a gift or recommends acceptance of a gift to the Board, as applicable, the Superintendent shall consider whether the gift:

Has a purpose consistent with the District's educational philosophy, goals, and objectives;

Places any restrictions on a campus or District program;

Would support a program that the Board may be unable or unwilling to continue when the donation of funds is exhausted;

Would result in ancillary or ongoing costs for the District;

Requires employment of additional personnel;

Requires or implies the endorsement of a specific business or product [see GKB for advertising opportunities];

Would result in inequitable funding, equipment, or resources among District schools or programs;

Obligates the District or a campus to engage in specific actions; or

Affects the physical structure of a building or would require extensive maintenance on the part of the District.


An employee who solicits gifts on behalf of the District or for use in the fulfillment of his or her professional responsibilities shall comply with relevant state and federal law and any District administrative regulations.

All donations solicited on behalf of the District, including solicitations in the name of the District or a campus, or donations solicited using District or campus resources, become the sole property of the District.

Web-Based Solicitations

Administrative requirements and limitations related to web-based solicitations ("crowdfunding") shall be outlined in the District's fundraising policies and procedures manual.

Plano ISD


LDU 2019.04

DATE ISSUED: 5/24/2019