CMD(LEGAL) - EQUIPMENT AND SUPPLIES MANAGEMENT: INSTRUCTIONAL MATERIALS CARE AND ACCOUNTING

Note: For provisions regarding selection and adoption of instructional materials, see EFA.

Technology and Instructional Materials

Allotment

No Appeal

Delayed Publisher Payment Option

Allotment Adjustment

Change in Enrollment

High Enrollment Growth

  1. Of at least two percent due to a natural or man-made disaster or catastrophic event may apply for additional funding at any time during a fiscal year.
  2. In its bilingual population of at least ten percent in any school year may apply for additional bilingual funding at any time during a fiscal year.

Permitted Expenditures

  1. Instructional materials on the list adopted by the commissioner under Education Code 31.0231;
  2. Instructional materials on the list adopted by the State Board of Education (SBOE) under Education Code 31.024;
  3. Non-adopted instructional materials;
  4. Consumable instructional materials, including workbooks;
  5. Instructional materials for use in bilingual education classes, as provided by Education Code 31.029;
  6. Versions of non-adopted instructional materials that are fully accessible to students with disabilities;
  7. Instructional materials for use in college preparatory courses under Education Code 28.014, as provided by Education Code 31.031;
  8. Supplemental instructional materials, as provided by Education Code 31.035;
  9. State-developed open education resource instructional materials, as provided by Education Code Chapter 31, Subchapter B-1;
  10. Instructional materials and technological equipment under any continuing contracts of the district in effect on September 1, 2011;
  11. Activities related to the local review and adoption of instructional materials;
  12. Technological equipment that contributes to student learning, including equipment that supports the use of instructional materials.
  13. Training educational personnel directly involved in student learning in the appropriate use of instructional materials;
  14. Providing access to technological equipment for instructional use; and
  15. The salary and other expenses of an employee who provides technical support for the use of technological equipment directly involved in student learning.

Prohibited Expenditures

  1. Services for installation;
  2. The physical conduit that transmits data such as cabling and wiring or electricity;
  3. Office and school supplies; or
  4. Items that are not directly related to student instruction such as furniture, athletic equipment, extension cords, temporary contractors, or video surveillance equipment;
  5. Travel expenses; or
  6. Equipment or software used for moving, storing, tracking, or taking inventory of instructional materials.

Certification of Allotment

Priority of Purchase

  1. Instructional materials necessary to permit the district to certify that the district has instructional materials that cover all elements of the essential knowledge and skills of the required curriculum, other than physical education, for each grade level.
  2. Any other instructional materials or technological equipment as determined by the district.

Technology and Instructional Materials Account

Access to Allotment

  1. Submission to the commissioner certification that:
    1. The district has instructional materials that cover all the required Texas essential knowledge and skills (TEKS), except those for physical education, as required by Education Code 31.004 [see Certification of Instructional Materials, below]; and
    2. The district has used its allotment for only the allowable expenditures [see Permitted Expenditures and Certification of Allotment Use, above]; and
  2. Preparation by TEA of EMAT for the new school year with the new allotment amounts.

Online Requisition System (EMAT)

Delegation of Authority

Local Funds

Requisitions, Use, and Distribution

Distribution

Supplemental Instructional Materials

Availability of Open Education Resource Instructional Materials

  1. Electronic access to the instructional material at no cost to the student; or
  2. Printed copies of the portion of the instructional material that will be used in the course.

Employee Training

Special Instructional Materials

For Teachers

For Parents

Bilingual Instructional Materials

Certification of Instructional Materials

  1. Instructional materials adopted by the SBOE;
  2. Materials adopted or purchased by the commissioner under Education Code 31.0231 or Education Code Chapter 31, Subchapter B-1;
  3. Open education resource instructional materials submitted by eligible institutions and adopted by the SBOE;
  4. Open education resource instructional materials made available by other public schools;
  5. Instructional materials developed or purchased by the district; and
  6. Open education resource instructional materials and other electronic instructional materials included in the repository under Education Code 31.083.

Ownership

Responsibility for Instructional Materials and Equipment

Acceptable Condition

  1. The cover, binding, pages, spine, and all integral components of the instructional materials are wholly intact and the instructional materials are fully usable by students; and
  2. No component of the instructional materials is soiled, torn, or damaged (whether intentionally or by lack of appropriate care) to the extent that any portion of the content is too disfigured or obscured to be fully accessible to other students.
  1. All components or applications that are a part of the electronic instructional materials are returned;
  2. The electronic materials perform as they did when they were new;
  3. The electronic instructional materials do not contain computer code (e.g., bug, virus, worm, or similar malicious software) that has been designed to self-replicate, damage, change, or otherwise hinder the performance of any computer's memory, file system, or software; and
  4. The electronic instructional materials have not been installed with plug-ins, snap-ins, or add-ins without the prior approval of the district.
  1. The equipment is returned with the software and hardware in their original condition unless the district authorized changes; and
  2. The physical condition of the equipment is fully usable as it was originally intended to be used.

Lost or Damaged Instructional Materials

Sale or Disposal

Sale

Use of Proceeds

Disposal

Annual Inventory

Local Handling Expenses

School districts shall not be reimbursed from state funds for expenses incurred in local handling of instructional materials. 19 TAC 66.104(d)

Prosper ISD

CMD(LEGAL)-P

UPDATE 111

DATE ISSUED: 6/29/2018