BD(LEGAL) - BOARD MEETINGS

Definitions

Meeting

  1. That is conducted by the governmental body or for which the governmental body is responsible;
  2. At which a quorum of members of the governmental body is present;
  3. That has been called by the governmental body; and
  4. At which the members receive information from, give information to, ask questions of, or receive questions from any third person, including an employee of the governmental body, about the public business or public policy over which the governmental body has supervision or control.

Deliberation

Quorum

Recording

Videoconference Call

Meeting Exceptions

Social Function or Convention

Legislative Committee or Agency Meeting

Online Message Board

Prohibited Series of Communications

  1. Knowingly engages in at least one communication among a series of communications that each occur outside of a meeting authorized by Government Code Chapter 551 and that concern an issue within the jurisdiction of the governmental body in which the members engaging in the individual communications constitute fewer than a quorum of members but the members engaging in the series of communications constitute a quorum of members; and
  2. Knew at the time the member engaged in the communication that the series of communications involved would involve a quorum and would constitute a deliberation once a quorum of members engaged in the series of communications.

Open to Public

Exclusion of a Witness

Recording by Attendees

Minutes

Notice Required

Continued Meeting

Inquiry During Meeting

Time of Notice and Accessibility

Internet Posting

Generally

Gov't Code 2051.151, .152(a)(5)–(6)

Large College Districts

Specificity of Agenda / Notice

Emergency Meeting or Emergency Addition to anAgenda

  1. Fire, flood, earthquake, hurricane, tornado, or wind, rain, or snow storm;
  2. Power failure, transportation failure, or interruption of communication facilities;
  3. Epidemic; or
  4. Riot, civil disturbance, enemy attack, or other actual or threatened act of lawlessness or violence.

Gov't Code 551.045(b)

  1. A matter directly related to responding to the emergency or urgent public necessity identified in the notice or supplemental notice of the meeting as provided by Government Code 551.045(c); or
  2. An agenda item listed on a notice of the meeting before the supplemental notice was posted.

Gov't Code 551.045(a-1)

Catastrophe

  1. Fire, flood, earthquake, hurricane, tornado, or wind, rain, or snow storm;
  2. Power failure, transportation failure, or interruption of communication facilities;
  3. Epidemic; or
  4. Riot, civil disturbance, enemy attack, or other actual or threatened act of lawlessness or violence.

Special Notice to News Media

Emergency Meeting or Emergency Item

Disaster

  1. The entity's jurisdiction is wholly or partly located in the area of a disaster declared by the president of the United States or the governor; and
  2. A majority of the members of the governing body are unable to be present at a meeting of the governing body as a result of the disaster.

Secret Ballot

Meeting by Telephone Conference Call

Special Meeting

Public Access

  1. Audible to the public at the location specified in the notice of the meeting as the location of the meeting; and
  2. Broadcast over the internet in the manner prescribed by Government Code 551.128, below.

Notice

Recording

Quorum at One Location

Public Access

Notice

Recording

Attendance

Meeting by Videoconference Call

Quorum

Exception

Attendance

Notice

Public Access

Quality of Audio and Video Signals

Recording

Public Testimony by Videoconference Call

Internet Broadcast

Large College Districts

  1. Broadcast the meeting, other than any portions of the meeting closed to the public as authorized by law, over the internet in the manner prescribed by Government Code 551.128; and
  2. Record the broadcast and make that recording publicly available in an online archive located on the district's internet website.

Meeting Recording Required

  1. Make a video and audio recording of reasonable quality of each regularly scheduled open meeting that is not a work session or a special called meeting; and
  2. Make available an archived copy of the video and audio recording of each meeting described by item 1 on the internet.

Attorney Consultation

Passing Resolutions or Orders

Persons with a Hearing Impairment

North Central Texas College

BD(LEGAL)-LJC

UPDATE 37

DATE ISSUED: 12/16/2019