GCC(LEGAL) - PUBLIC INFORMATION PROGRAM: ANNUAL SECURITY REPORT

Note: For institutional reports required to be distributed to students, see AFA.

Clery Act Reporting

Definitions

"Campus"

20 U.S.C. 1092(f)(6)(A)(i), (B); 34 C.F.R. 668.46(a)

"Campus Security Authority"

  1. A campus police department or a campus security department of an institution.
  2. Any individual or individuals who have responsibility for campus security but who do not constitute a campus police department or a campus security department under this definition, such as an individual who is responsible for monitoring entrance into institutional property.
  3. Any individual or organization specified in an institution's statement of campus security policy as an individual or organization to which students and employees should report criminal offenses.
  4. An official of an institution who has significant responsibility for student and campus activities, including, but not limited to, student housing, student discipline, and campus judicial proceedings. If such an official is a pastoral or professional counselor as defined by 34 C.F.R. 668.46(a), the official is not considered a campus security authority when acting as a pastoral or professional counselor.

34 C.F.R. 668.46(a)

"Clery Geography"

  1. Buildings and property that are part of the institution's campus;
  2. The institution's noncampus buildings and property; and
  3. Public property within or immediately adjacent to and accessible from the campus.

34 C.F.R. 668.46(a)

"Hate Crime"

"Noncampus Building or Property"

"Public Property"

Annual Security Report

  1. The crime statistics described in 34 C.F.R. 668.46(c) [see Reported Crimes, below].
  2. A statement of policies regarding procedures for students and others to report criminal actions or other emergencies occurring on campus. This statement must include the institution's policies concerning its response to these reports, including:
    1. Policies for making timely warning reports to members of the campus community, as required by 34 C.F.R. 668.46(e) [see Emergency Notification, below], regarding the occurrence of crimes described in 34 C.F.R. 668.46(c)(1) [see Reported Crimes, below];
    2. Policies for preparing the annual disclosure of crime statistics;
    3. A list of the titles of each person or organization to whom students and employees should report the criminal offenses described in 34 C.F.R. 668.46(c)(1) [see Reported Crimes, below] for the purposes of making timely warning reports and the annual statistical disclosure; and
    4. Policies or procedures for victims or witnesses to report crimes on a voluntary, confidential basis for inclusion in the annual disclosure of crime statistics.
  3. A statement of policies concerning security of and access to campus facilities, including campus residences, and security considerations used in the maintenance of campus facilities.
  4. A statement of policies concerning campus law enforcement that:
    1. Addresses the law enforcement authority and jurisdiction of security personnel;
    2. Addresses the working relationship of campus security personnel with state and local police agencies, including:
      1. Whether those security personnel have the authority to make arrests; and
      2. Any agreements, such as written memoranda of understanding between the institution and such agencies, for the investigation of alleged criminal offenses.
    3. Encourages accurate and prompt reporting of all crimes to the campus police and the appropriate police agencies, when the victim of a crime elects to, or is unable to, make such a report; and
    4. Describes procedures, if any, that encourage pastoral counselors and professional counselors, if and when they deem it appropriate, to inform the persons they are counseling of any procedures to report crimes on a voluntary, confidential basis for inclusion in the annual disclosure of crime statistics.
  5. A description of the type and frequency of programs designed to inform students and employees about campus security procedures and practices and to encourage students and employees to be responsible for their own security and the security of others.
  6. A description of programs designed to inform students and employees about the prevention of crimes.
  7. A statement of policy concerning the monitoring and recording through local police agencies of criminal activity by students at noncampus locations of student organizations officially recognized by the institution, including student organizations with noncampus housing facilities.
  8. A statement of policy regarding the possession, use, and sale of alcoholic beverages and enforcement of state underage drinking laws.
  9. A statement of policy regarding the possession, use, and sale of illegal drugs and enforcement of federal and state drug laws.
  10. A description of any drug or alcohol-abuse education programs, as required under Section 120(a)–(d) of the Higher Education Act of 1965 (HEA), otherwise known as the Drug-Free Schools and Communities Act of 1989. For the purpose of meeting this requirement, the institution may cross-reference the materials the institution uses to comply with Section 120(a)–(d) of the HEA.
  11. A statement advising the campus community where law enforcement agency information provided by a state under Section 121 of the Adam Walsh Child Protection and Safety Act of 2006, 42 U.S.C. 16921, concerning registered sex offenders may be obtained, such as the law enforcement office of the institution, a local law enforcement agency with jurisdiction for the campus, or a computer network address.

20 U.S.C. 1092(f)(1); 34 C.F.R. 668.46(b)

Campus Sexual Assault Programs

Emergency Response and Evacuation Procedures

  1. The procedures the institution will use to immediately notify the campus community upon the confirmation of a significant emergency or dangerous situation involving an immediate threat to the health or safety of students or employees occurring on the campus;
  2. A description of the process the institution will use to:
    1. Confirm that there is a significant emergency or dangerous situation as described in item 1;
    2. Determine the appropriate segment or segments of the campus community to receive a notification;
    3. Determine the content of the notification; and
    4. Initiate the notification system;
  3. A statement that the institution will, without delay, and taking into account the safety of the community, determine the content of the notification and initiate the notification system, unless issuing a notification will, in the professional judgment of responsible authorities, compromise efforts to assist a victim or to contain, respond to, or otherwise mitigate the emergency;
  4. A list of the titles of the person or persons or organization or organizations responsible for carrying out the actions described in item 2;
  5. The institution's procedures for disseminating emergency information to the larger community; and
  6. The institution's procedures to test the emergency response and evacuation procedures on at least an annual basis, including:
    1. Tests that may be announced or unannounced;
    2. Publicizing its emergency response and evacuation procedures in conjunction with at least one test per calendar year; and
    3. Documenting, for each test, a description of the exercise, the date, time, and whether it was announced or unannounced.

20 U.S.C. 1092(f)(1); 34 C.F.R. 668.46(b)(13), (g)

Missing Student Notification Policies and Procedures

Reported Crimes

  1. Primary crimes, including:
    1. Criminal homicide:
      1. Murder and nonnegligent manslaughter.
      2. Negligent manslaughter.
    2. Sex offenses:
      1. Rape;
      2. Fondling;
      3. Incest; and
      4. Statutory rape.
    3. Robbery.
    4. Aggravated assault.
    5. Burglary.
    6. Motor vehicle theft.
    7. Arson.
  2. Arrests and referrals for disciplinary actions, including:
    1. Arrests for liquor law violations, drug law violations, and illegal weapons possession.
    2. Persons not included in item 2a who were referred for campus disciplinary action for liquor law violations, drug law violations, and illegal weapons possession.
  3. Hate crimes, including:
    1. The number of each type of crime in item 1 that are determined to be hate crimes; and
    2. The number of the following crimes that are determined to be hate crimes:
      1. Larceny-theft.
      2. Simple assault.
      3. Intimidation.
      4. Destruction/damage/vandalism of property.
  4. Dating violence, domestic violence, and stalking.

34 C.F.R. 668.46(c)(1)

Hate Crimes

Information Supplied by a Local or State Police Agency

Recording Crimes

34 C.F.R. 668.46(c)(2)(i), (3)

Geographic Breakdown

  1. On campus;
  2. In or on a noncampus building or property; or
  3. On public property.

20 U.S.C. 1092(f)(12); 34 C.F.R. 668.46(c)(5)

Identity of Victim or Accused

Reports to Pastoral or Professional Counselors

Maps

Withholding or Removing Reported Crimes

34 C.F.R. 668.46(c)(2)(ii)–(iii)

Crime Log

  1. The nature, date, time, and general location of each crime; and
  2. The disposition of the complaint, if known.

20 U.S.C. 1092(f)(4); 34 C.F.R. 668.46(f)

Emergency Notification

  1. Described in 34 C.F.R. 668.46(c)(1) [see Reported Crimes, above];
  2. Reported to campus security authorities as identified under the institution's statement of current campus policies or local police agencies; and
  3. Considered by the institution to represent a threat to students and employees.

34 C.F.R. 668.46(e)

Dallas College

GCC(LEGAL)-LJC

UPDATE 34

DATE ISSUED: 4/27/2018