BDB(LOCAL) - BOARD INTERNAL ORGANIZATION: INTERNAL COMMITTEES

Board Committees

Standing Committees

The Board may have the following standing committees, as determined by the Board President or approved by four members of the Board. The Board President shall not serve as committee member and shall not be a committee chair as to allow the Board President to resolve any Board conflicts:

Finance and Audit Committee

The Board President shall name three Board members to serve on the Finance and Audit Committee and appoint one of the members as the chairperson.

The function of the committee shall be to collaborate with the Superintendent and staff in the formulation of recommendations to the Board in the following areas:

Finance

For finance, establish performance goals and the process for the Board to monitor:

Overall stewardship of District funds;

Financial reporting and management;

Budget development and monitoring; and

Internal controls.

Internal Audit

For an internal audit:

Assist the Board in discharging its oversight responsibility;

Review, revise, and approve the internal audit plan for the upcoming year;

Meet periodically with the internal auditor and review all reports and direct corrective action or improvements, if necessary and consistent with the Texas Open Meetings Act;

Review communications from the internal auditor; and

Receive updates on the implementation of internal audit recommendations.

Facilities Committee

The Board President shall name three Board members to serve on the Facilities Committee and appoint one of the members as the chairperson.

The function of the committee shall be to counsel and work with the Superintendent and staff in the formulation of recommendations to the Board in the following areas:

Architect selection;

New school sites;

Bond programs;

New buildings;

Renovations;

Security;

Maintenance and custodial services; and

Use of school facilities by community groups.

District Affairs Committee

The District Affairs Committee shall be composed of three Board members.

The function of the committee shall be to counsel and work with the Superintendent and staff in the formulation of recommendations to the Board in:

Instructional matters related to policy;

Personnel matters related to policy;

Extracurricular activities; and

Desegregation plans.

Special Committees / Additional Committee Assignments

The Board President may appoint additional special committees as necessary to fulfill specific assignments. Special committees shall report their findings to the Board and shall be dissolved upon completion of the assigned task or vote of the Board.

The Board President may also assign additional matters to the appropriate standing committee.

Procedures

Administrative Participation

The Superintendent or designee shall attend all committee meetings.

Transacting Business

Committees may transact business only within specific authority granted by the Board. Recommendations from a committee shall be referred to the full Board in regular or special session for approval and for entry into the minutes as a public record.

Functions of Committees

The function of committees shall be fact-finding, deliberative, and advisory but not administrative. Committees ordinarily shall assist the Board by preparing policy alternatives and implications for Board deliberation. In keeping with the Board's broader focus, Board committees shall normally not have direct dealings with current staff operations, and their expectations and authority shall not conflict with authority delegated to the Superintendent. Committees shall not speak or act for the Board, except when formally given such authority for specific and time-limited purposes, and cannot exercise authority over staff.

Committee Meetings

Committee meetings shall be held on the second Tuesday of the month. In consultation with the Board President, the Superintendent or designee shall determine the time and order of the committee meetings to best accommodate the schedule of Board members and administration, and may change the date, time, and location with proper notice.

In the course of a duly posted and called committee meeting, non-committee Board members may provide input for the committee's consideration if recognized by the committee chairperson. Non-committee Board members shall not participate in any closed session committee meeting without consent of the committee.

Committee meetings shall be recorded and posted.

Garland ISD

BDB(LOCAL)-X

LDU 2018.07

DATE ISSUED: 12/21/2018