BE(LOCAL) - BOARD MEETINGS
A meeting is defined as any meeting that is required to be posted under the Texas Open Meetings Act. [See BE(LEGAL)]
Scheduled Board meetings shall normally be held at 6:00 p.m. on the fourth Tuesday of each month. Committee meetings shall be held in accordance with policy BDB(LOCAL). When determined necessary and for the convenience of Board members, the Board President may change the date, time, or location of a scheduled meeting with proper notice.
The Board may post meetings as a whole or a Board workshop/briefing preceding a regularly scheduled Board meeting as needed.
Special or Emergency Meetings
The Board President shall call special meetings at the Board President's discretion or on request by three members of the Board.
The Board President shall call an emergency meeting when it is determined by the Board President or three members of the Board that an emergency or urgent public necessity, as defined by law, warrants the meeting.
The deadline for submitting items for inclusion on the agenda is the seventh calendar day before scheduled meetings and the third calendar day before special meetings.
In consultation with the Board President, the Superintendent shall prepare the agenda for all Board meetings in a timely manner. Any Board member may request that a subject be included on the agenda for a meeting, and the Superintendent shall include on the preliminary agenda of the meeting all topics that have been timely submitted by a Board member.
Before the official agenda is finalized for any meeting, the Superintendent shall consult the Board President to ensure that the agenda and the topics included meet with the Board President's approval. In reviewing the preliminary agenda, the Board President shall ensure that any topics the Board or individual Board members have requested to be addressed are either on that agenda or scheduled for deliberation at an appropriate time in the near future. The Board President shall not have authority to remove from the agenda a subject requested by a Board member without that Board member's specific authorization.
Notice to Members
Members of the Board shall be given notice of scheduled and special meetings at least 72 hours prior to the scheduled time of the meeting and at least one hour prior to the time of an emergency meeting.
Notice of all meetings shall provide for the possibility of a closed meeting during an open meeting, in accordance with law.
The Board may conduct a closed meeting when the agenda subject is one that may properly be discussed in closed meeting. [See BEC]
Order of Business
The order of business for scheduled Board meetings shall be as set out in the agenda accompanying the notice of the meeting. At the meeting, the order in which posted agenda items are taken may be changed by consensus of Board members.
Rules of Order
The Board shall observe the parliamentary procedures as found in Robert's Rules of Order, Newly Revised, except as otherwise provided in Board procedural rules or by law. Procedural rules may be suspended at any Board meeting by majority vote of the members present.
Voting shall be by voice vote or show of hands, as directed by the Board President or presiding officer. When a vote is not unanimous, the presiding officer shall poll the Board. Any member may abstain from voting, and a member's vote or failure to vote shall be recorded upon that member's request. [See BDAA(LOCAL) for the Board President's voting rights.]
When the agenda is prepared, the Board President shall determine items, if any, that qualify to be placed on the consent agenda. A consent agenda shall include items of a routine and/or recurring nature grouped together under one action item. For each item listed as part of a consent agenda, the Board shall be furnished with background material. All such items shall be acted upon by one vote without separate discussion, unless a Board member requests that an item be withdrawn for individual consideration. The remaining items shall be adopted under a single motion and vote.
Board action shall be carefully recorded by the Board Secretary or clerk; when approved, these minutes shall serve as the legal record of official Board actions. The written minutes of all meetings shall be approved by vote of the Board and signed by the Board President and the Board Secretary.
The official minutes of the Board shall be retained on file in the office of the Superintendent and shall be available for examination during scheduled office hours.
Discussions and Limitation
Discussions shall be addressed to the Board President and then the entire membership. Discussion shall be directed solely to the business currently under deliberation, and the Board President shall halt discussion that does not apply to the business before the Board.
The Board President shall also halt discussion if the Board has agreed to a time limitation for discussion of an item, and that time limit has expired. Aside from these limitations, the Board President shall not interfere with debate so long as members wish to address themselves to an item under consideration.