Establishment of Limited Open Forum

For purposes of the Equal Access Act, the Board has created a limited open forum for students attending the District's secondary schools. District secondary schools shall offer an opportunity for noncurriculum-related student groups to meet on school premises during noninstructional time.

Each principal shall set aside noninstructional time before or after actual classroom instruction for meetings of noncurriculum-related student groups.


Students wishing to meet on school premises shall file a written request with the campus principal or designee. The request shall be signed by a minimum of ten students. The request shall be filed on a form provided by the District. The request shall contain a brief statement of the group's purposes and goals, a list of the group's members and officers, and a schedule of its proposed meeting times.

The students making the request shall indicate that they have read and understand the policies and rules governing noncurriculum-related student groups and that the group will abide by those rules.


No club or organization shall be authorized, which, by virtue of its purpose, goals or activities, promotes, encourages, or condones, directly or indirectly, participation in any conduct by students that is classified as a criminal offense under Texas law, or that poses a risk to their health, safety, or welfare, including but not limited to, sexual activity by minors.

Requests shall be approved by the principal and Superintendent, subject to availability of suitable meeting space and without regard to the religious, political, philosophical, or other content of the speech likely to be associated with the group's meetings.


A monitor is a District employee acceptable to the principal, who attends all meetings and activities of a student group or club. The cost of such monitor shall be borne by the student group or club unless the monitor agrees to serve as an unpaid volunteer. The fee shall not exceed the fee set by the principal. The monitor and any other school personnel shall not promote, lead, or participate in the meetings of noncurriculum-related student groups. The principal may establish reasonable written guidelines for the conduct of meetings to maintain order and discipline, protect the well-being of students and faculty, and ensure that student attendance is voluntary.


Meetings of noncurriculum-related student groups are subject to the following regulations:

The meeting shall be voluntary and initiated by a student enrolled in that school.

The meeting shall be held during noninstructional time within the normal duty day for personnel. This will normally include approximately one-half hour before the start of the school day and one hour following the end of the school day, depending on building schedules.

The meeting shall not materially and substantially interfere with the orderly conduct of educational activities within the school.

The meeting shall not result in additional or special student transportation provided at District expense.

Nonschool persons may not initiate, direct, conduct, or control such meetings. Nonschool persons may not attend meetings more than once each six-week period.

School employees shall not participate or be present at such meetings, except for custodial or monitoring purposes.

Nothing in this regulation shall be construed to limit the authority of the school or its employees to maintain order and discipline on school premises; to protect the well-being of students and faculty; and to ensure that attendance of students at meetings is voluntary.

The principal or designee shall be notified in writing at least 72 hours in advance of the time of the meeting of the names of adult guests by the student(s) initiating the meeting.

The principal shall assign the specific space to be used for the meeting and shall approve in writing the use of the space to the initiating student(s). A yearly calendar of meetings shall be submitted in advance to the principal or designee for approval and planning. The monitor shall keep a log of such meetings as they occur.

Notices of meetings may be posted in a manner determined by the principal.

The cost of repair of any damage to District property (teacher's or student's) incurred during such meetings shall be borne by the person(s) responsible and may result in denial of future access to the building.


Failure of a noncurriculum-related student group to comply with applicable rules may result in loss of the right to meet on school premises. The principal shall report rule violations to the Superintendent.

In addition, students who violate applicable rules are subject to disciplinary action in accordance with the Student Code of Conduct.


Depending upon the seriousness of any rule violations, the Superintendent may suspend a noncurriculum-related student group's right to meet on school premises for the balance of the school year or some lesser time period.

If a determination to suspend a group occurs during the last reporting period of the school year, the suspension may extend through the end of the first semester of the next school year. Suspensions or warnings imposed by the Superintendent may be appealed to the Board in accordance with FNG.

Hardin-Jefferson ISD


LDU 2007.03

DATE ISSUED: 9/28/2007