FM(EXHIBIT) - STUDENT ACTIVITIES

Responsible Party

Level of Authority

Requirements and Other Information

Regional Superintendents and Manager

Awarding of purchase agreement to vendor other than lowest bidder

Justification (e.g., supplier has not met specifications or has poor prior performance) and recommendation from principal.

Responsible Party

Level of Authority

Requirements and Other Information

School Principals

General Manager, Material Management

Awarding of three-year purchase agreements for sings.

Awarding of one-year purchase agreements to lowest bidders for commemorative items other than rings

Advertising Request for Proposals for picture vendors

Company agrees to construct an original and complete set of dies, quote charges for the dies separately, and turn the dies over to the school (they become school property) at the end of three years.

Principals are responsible for appointing site-based committees to advise them about purchase agreements for commemorative items, including pictures.

Procurement Services develops basic specifications for all commemorative items and a commemorative items booklet for use by school-based personnel.

Vendors for pictures must be required to place the activity account statement on each package of pictures. See FM1(REGULATION) for statement text