The District has established a limited open forum for nonschool use of District facilities in accordance with this policy.

The District shall provide equal access to youth groups designated in federal law, including the Boy Scouts, as it provides to other nonschool users of District facilities. [See Patriotic Societies in GKD(LEGAL)]

Scope of Use

The District shall permit nonschool use of designated District facilities for educational, recreational, civic, or social activities when these activities do not conflict with school use or with this policy.

Approval shall not be granted for any purpose that would damage District property or to any group that has damaged District property.

Note: See the following policies for other information regarding facilities use:

Use by employee professional organizations: DGA

Use of facilities for school-sponsored and school-related activities: FM

Use by noncurriculum-related student groups: FNAB

Use by District-affiliated school-support organizations: GE

Nonprofit Fundraising

The District shall permit nonprofit organizations to conduct fundraising events on District property when these activities do not conflict with school use or with this policy.

For-Profit Use

The District shall permit individuals and for-profit organizations to use its facilities for financial gain when these activities do not conflict with school use or with this policy.

Campaign-Related Use

Except to the extent that a District facility is used as an official polling place, District facilities shall not be available for use by individuals or groups for political advertising, campaign communications, or electioneering, as those terms are used in state law.


Requests for nonschool use of District facilities shall be considered on a first-come, first-served basis.

Academic and extracurricular activities sponsored by the District shall always have priority when any use is scheduled. [See FM] The assistant superintendent for ancillary services shall have authority to cancel a scheduled nonschool use if an unexpected conflict arises with a District activity.

Approval of Use

The assistant superintendent for ancillary services is authorized to approve any nonschool use of any District facility.


Except for nonschool use of competition game and practice fields, no approval shall be required for nonschool-related recreational use of the District's unlocked, outdoor recreational facilities, such as the track, playgrounds, tennis courts, and the like, when the facilities are not in use by the District or for a scheduled nonschool purpose.

Emergency Use

In case of emergencies or disasters, the Superintendent or designee may authorize the use of District facilities by civil defense, health, or emergency service authorities.

Facilities Not Available

The following District facilities shall not be available for nonschool use:

  1. Classrooms;
  2. Administrative areas;
  3. Libraries;
  4. Clinics; and
  5. High school competition gyms.

Repeated Use

The District shall permit repeated use by a group or organization for nonschool purposes for no longer than six months.


The limitations on repeated use by a nonschool group or organization shall not apply to any group or organization when the primary participants in the activities are school-aged children; however, such groups and organizations shall be required to resubmit requests for use each school year.

Use Agreement

Any organization or individual approved for a nonschool use of District facilities shall be required to complete a written agreement indicating receipt and understanding of this policy and any applicable administrative regulations, and acknowledging that the District is not liable for any personal injury or damages to personal property related to the nonschool use.

Fees for Use

Nonschool users shall be charged a fee for the use of designated District facilities.

The assistant superintendent for ancillary services shall establish and publish a schedule of fees based on the cost of the physical operation of the facilities, as well as any applicable personnel costs for supervision, custodial services, food services, security, and technology services.


If the nature and size of a nonschool use does not necessitate additional personnel for security, custodial services, and the like, fees shall not be charged when District facilities are used:

  1. For nonschool uses scheduled prior to 6:00 p.m. on an instructional day if a single space is needed;
  2. For public meetings sponsored by state or local governmental agencies;
  3. By District employee professional organizations [see DGA]; or

Required Conduct

Persons or groups using District facilities shall:

  1. Conduct business in an orderly manner.
  2. Abide by all laws and policies, including but not limited to those prohibiting the use, sale, or possession of alcoholic beverages, illegal drugs, and firearms, and the use of tobacco products or e-cigarettes on school property. [See GKA]
  3. Make no alteration, temporary or permanent, to school property without prior written consent from the Superintendent.

All groups using District facilities shall be responsible for the cost of repairing any damages incurred during use and shall be required to indemnify the District for the cost of any such repairs.

Tomball ISD


LDU 2018.02

DATE ISSUED: 3/6/2018