Scope of Use

The District shall permit nonschool use of designated District facilities for educational, recreational, civic, or social activities when these activities do not conflict with school use or with this policy.

Approval shall not be granted for any purpose that would damage school property or to any group that has damaged District property.

Note: See the following policies for other information regarding facilities use:

Use by employee professional organizations: DGA

Use of facilities for school-sponsored and school-related activities: FM

Use by noncurriculum-related student groups: FNAB

Use by District-affiliated school-support organizations: GE

Nonprofit Fund-Raising

The District shall permit nonprofit organizations to conduct fund-raising events on District property when these activities do not conflict with school use or with this policy.

For-Profit Use

The District shall not permit individuals or for-profit organizations to use its facilities for financial gain.


Academic and extracurricular activities sponsored by the District shall always have priority when any use is scheduled. [See FM] The Superintendent shall have authority to cancel a scheduled nonschool use if an unexpected conflict arises with a District activity.


Priorities for scheduling the use of a school facility shall be as follows:

The regularly scheduled educational program, including instructional activities; meetings, practices, and performances of school-sponsored groups; and staff meetings related to official school business.

Meetings and other activities of school-support groups organized for the sole purpose of supporting the schools or school-sponsored activities [see GE].

Meetings and other activities of groups made up primarily of school-aged children.

Meetings of employee organizations [see DGA].

Meetings and activities of other groups on a first-come, first-served basis.

Approval of Use

The building principal or food service director, as appropriate, shall grant permission for use of the respective facilities and shall keep a calendar of scheduled use to avoid conflicts.


No approval shall be required for nonschool-related recreational use of the District's unlocked, outdoor recreational facilities, such as the track, playgrounds, tennis courts, and the like, when the facilities are not in use by the District or for a scheduled nonschool purpose.

Emergency Use

In case of emergencies or disasters, the Superintendent or designee may authorize the use of school facilities by civil defense, health, or emergency service authorities.

Use Agreement

Any organization or individual approved for a nonschool use of District facilities shall be required to complete a written agreement indicating receipt and understanding of this policy and any applicable administrative regulations, and acknowledging that the District is not liable for any personal injury or damages to personal property related to the nonschool use.

Fees for Use

Nonschool users shall be charged a fee for the use of designated facilities.

School-affiliated organizations (including, but not limited to class organizations, school clubs, FFA, FHA, NHS, Retired Teachers Association, Little Dribblers, band or athletic booster organizations and the like) shall not be required to pay building use fees as described in this policy. Local service organizations may be exempted by the Superintendent from building use fees (example: Lions Club, Rotary Club, Literary Club, and the like).

The Superintendent shall establish and publish a schedule of fees based on the cost of the physical operation of the facilities, as well as any applicable personnel costs for supervision, custodial services, food services, security, and technology services.


Fees shall not be charged when school buildings are used or public meetings sponsored by state or local governmental agencies.

Fees shall not be charged when school buildings are used by or District employee professional organizations. [See DGA]

Required Conduct

Persons or groups using school facilities shall:

Conduct business in an orderly manner.

Abide by all laws and policies, including but not limited to those prohibiting the use, sale, or possession of alcoholic beverages, illegal drugs, and firearms, and the use of tobacco products on school property. [See GKA]

Make no alteration, temporary or permanent, to school property without prior written consent from the Superintendent.

All groups using school facilities shall be responsible for the cost of repairing any damages incurred during use and shall be required to indemnify the District for the cost of any such repairs.

Hamlin ISD



DATE ISSUED: 12/12/2005