GKC(LOCAL) - COMMUNITY RELATIONS: VISITORS

Notice

Parents and patrons of the District are welcome to visit District schools and attend District events as allowed by District policy. However, each visitor to a school campus must sign or check in at the campus main office, list the reason for the visit, and display his or her driver's license or other government-issued form of photographic identification prior to proceeding elsewhere on campus. This requirement applies to parents, social service workers, volunteers, invited speakers, maintenance and repair persons not employed by the District, vendors, representatives of the news media, former students, and any other visitors. This policy shall be available in each campus main office.

[See BBE(LOCAL) for visits to District facilities by Board members.]

Sex Offenders

The District may use the computerized central database maintained by the Texas Department of Public Safety or any other database accessible to the District to determine whether a campus visitor is a registered sex offender. The District may also use visitor-management technology to verify this information.

Generally

No adult who is required to register as a sex offender may enter or be present upon any District property, regardless of the age of the victim. Except as otherwise provided in this policy, any adult sex offender meeting the above criteria shall be asked to leave District property and law enforcement may be notified.

Voting

Where a sex offender is a lawfully registered and qualified voter whose polling place is on District property, he or she may come upon the property for early voting or on the day an election is conducted, during polling hours, solely for the purpose of casting his or her vote.

Parent Sex Offender

When a student's parent, guardian, or other person having lawful control of the student under a valid court order is a sex offender as defined above, that person may only enter onto District property under the following limited circumstances:

The individual shall be supervised and accompanied by school personnel at all times. The individual must sign out at the campus main office upon departure. If the individual is on District property for any other purpose and without permission, he or she shall be subject to removal and/or arrest.

Should a sex offender parent, guardian, or other person having lawful control of the student under a valid court order seek to enter District property for any other purpose, he or she must submit a Sex Offender Visitation Request Form and obtain written permission from the Superintendent or designee. Until written permission based upon the request form is received, the individual submitting the request may not enter District property except under the limited circumstances set out above.

The individual shall not be permitted to enter or be present on school property if:

  1. The individual's parental rights have been terminated;
  2. The individual's presence at school is prohibited by court order or conditions of probation; or
  3. The Superintendent determines that the individual poses a unique threat to student safety.

In those cases, communications regarding the student shall be conducted by alternate means such as telephone, mail, or electronic communication. If the administration determines that a meeting is necessary, the administration shall identify an appropriate meeting place where students are not present.

Volunteers

No adult sex offender as defined above may serve as a volunteer with the District, nor may an adult sex offender participate in school-related activities or field trips.

Contractors, Vendors, and Other Third Parties

Except in an emergency and with approval of the Superintendent or designee, contractors, vendors, or other third parties shall not permit an employee who is a sex offender to come onto District property. The contractor shall have the responsibility to check the sex offender registry prior to sending any employee onto District property. [See CJA]

Hondo ISD

GKC(LOCAL)-X

LDU 2020.02

DATE ISSUED: 11/19/2020